Decision making and processing
Decision making at Umeå Institute of Design
follows the order delegation at central, faculty and
departmental level. The following are the main bodies active in
preparatory processing for decision and decision-making. For an
overview of decision making processes in education, see this chart. For an overview of decision making
in administration, see this chart.
The decision meeting is the department's highest
decision-making body, and thus where all major decisions regarding
the school's activities are taken: budget, staffing, programme and
course plans, new positions, admission to postgraduate studies and
decisions on the department's resources. Led by Head of department,
includes Deputy head of department and keeper of minutes. Decision
meetings are minuted.
LSG - lokal samverkansgrupp / Local
Before an issue is taken up for decision at the decision
meeting, it has first been addressed by the Local Cooperation
Group, and before that usually also in one of the department's
preparatory bodies, such as the programme council or a working
group. Led by Head of department, includes local union
representatives, equal access and work environment representatives.
Student and PhD student representatives are usually also called.
LSG is minuted.
Subject Development Committee
Preparatory processing before LSG and Decision Meeting of
internal funding applications for research and artistic development
work and for travel grants, and of guidelines and policy for
internal funding for subject development. Final processing and
evaluation of reports of approved projects and travels. Led by
Chair appointed by Head of department, includes 2
teacher/researcher representatives (lecturers, senior lecturers,
assistant professors or full professors) and 1 TA representative
(research engineer or similar). Meetings are minuted.
Preparatory processing and review before LSG and Decision
Meeting of general study plan, course study plans and degree
examination, and final processing of course evaluations. The
programme council actively pursue matters related to quality,
curriculum development and strategy. Led by Director of studies,
includes teacher and student representatives, subject
representative, and study coordinator. Meetings are minuted.
PhD Programme Council
Preparatory processing and review before LSG and Decision
Meeting of general study plan and course study plans at PhD level,
and final processing of course evaluations. The programme council
actively pursue matters related to quality, curriculum development
and strategy. Led by Director of PhD studies, includes 1
supervisor, final examiner for PhD education, coordinator for
education and a PhD student representative. Meetings are
College of Supervisors
Led by Director of PhD studies, the College of
supervisors includes all supervisors at UID. The college meets
twice a year to follow up on the students' work and progress. Also
all external supervisors are invited to these two meetings, that
take place in the fall as part of the PhD Festival and in the
spring for follow-up. The College of Supervisors also functions as
the PhD Student's reference group. In the case of external PhD
students, an additional external member can be added to that
student's reference group. Preparatory processing before Head of
department's decision on Individual Study Plans. Its two annual
main meetings are minuted.
UID Strategy and Coordination
The Strategy and coordination group is UID's main body for
strategic outlook and coordination across programmes and courses
with focus on development of programme content and structure. It
reports to staff and school meetings (regarding in particular
strategic outlook) and programme councils (regarding in particular
education development). Organisation and leadership of the Strategy
group is decided internally in the group, which includes Director
of studies, Director of PhD studies, Director of strategic
collaboration, Programme directors, and Course responsible for
one-year course package Industrial design intensive.
The Strategy group is not primarily part of
the decision making process, and it is not the primary preparatory
processing unit for any particular kind of decision. Its main
output are the proposals, reports, presentations, etc. that are
needed as material in development initiatives and projects.
The EHS group is a preparatory and advisory body that
handles matters regarding physical and psycho-social work
environment, equality and equal treatment, health and safety, and
sustainability at UID. Led by Head of department, EHS includes
staff and student representatives for work environment and equal
access, fire safety officer, keeper of flammable goods and 4D lab
responsible. The meetings are minuted.
Work Environment Group
The Work Environment Group is a preparatory and
operational body for issues concerning physical and psycho-social
work environment from the staff and student perspectives. Issues
are passed on to EHS as well as directly to the UID leadership when
needed. The group consists of the local work environment
representative (chair), vice work environment representative,
student work environment representatives, fire safety officer,
keeper of flammable goods and 4D lab responsible as well as other
engaged students, PhD students and staff. Meetings are minuted.
Equal Opportunities group
The Equal Opportunities Group is a preparatory and
operational body for issues concerning equal access from the staff
and student perspectives. Issues are passed on to EHS as well as
directly to the UID leadership when needed. The group consists of
the representatives for equal access for staff (one of whom calls
for meetings) and students, as well as other engaged students, PhD
students and staff. Meetings are minuted.
Roles and distribution
Head of Department
The Head of department holds the overall formal
responsibility for the school and subject of design, with focus on
strategic development, and handles operative issues, including
staff, economy and work environment.
Deputy Head of Department
The Deputy head of department supports the Head of
department in operative and strategic issues, and functions as
substitute for Head of department when necessary.
Assistant Head of Department
The Assistant Head of Department handles strategic and
operative issues related to collaboration with external partners
within both education and subject development work. As such, from
the outside a key person for initial and sustained collaborations
with school, from the inside a key resource and support for setting
up and managing collaborations with external stakeholders.
Director of Studies
The Director of Studies handles issues relating to
overall planning, operations, follow-up and staffing in basic and
advanced level education.
Director of PhD Studies
The Director of PhD Studies is responsible for the
planning, operations, and follow-up of the PhD programme.
Final examiner for PhD studies
The final examiner has the overall responsibility for
subject content and the quality of the PhD education.
The programme director is the educational leader of the
program, and thus responsible for that the content, structure and
quality of the program is maintained in the subject when taught in
cooperation with course responsible, colleagues in the team of
teachers and other tutors. The programme director is responsible
for the continuous planning, monitoring and quality assurance of
the programme, including programme specific staffing and budget,
and that the admission, education and examination of students is
done in accordance with local and central procedures and
Course responsible one-year course
The Course responsible for a one-year course package is
the educational leader and thus responsible for that the content,
structure and quality of the course package is maintained in the
subject when taught in cooperation with course responsible,
colleagues in the team of teachers and other tutors. She or he is
responsible for the continuous planning, monitoring and quality
assurance of the programme, including course package specific
staffing and budget, and that the admission, education and
examination of students is done in accordance with local and
central procedures and guidelines.
The course responsible is responsible for the course
schedule, course information, tutoring, examination, evaluation and
reporting of grades, and that this is done in accordance with
existing guidelines and policy.